PRET1								GENERAL LOAN CONDITIONS								FOR ORIGINAL MATERIAL   
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Loan applications
Loan applications should be made to the Conservation department (Tel.: +33 (0)1.71.19.32.24/28 – regisseur@cinematheque.fr). The registrar will supply applicants with details of the terms of la Cinémathèque française (CF) loans and pass on applications to the relevant departments.
Applications should be made well in advance (at least 6 months) to leave time for all stages of loan processing.

All original material can be loaned (posters, drawings, promotional materials, archives, photographs, publications and printed matter).
Applications are valid for one use only and must specify whether reproductions are requested.
If the exhibition is to be held in several locations, all information must be provided with the first application.

Any request for prolongation must be submitted one month before the scheduled end of the exhibition so that the replacement of material can be planned or reproductions made.

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Organisations concerned
Loans are granted to museological and cultural institutions that wish to exhibit original material. These institutions guarantee that the conditions of presentation and security in which the material is exhibited will comply with conservation standards and requirements.

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Terms of loan

Users can access the collection’s electronic catalogue at the www.cinematheque.fr site and examine material at the Médiathèque de la CF, 51 rue de Bercy, 75012 Paris, France:
-	the Iconothèque by appointment, to examine original photographs and order any reproductions (Tel.: +33 (0)1.71.19.32.64 – icono@cinematheque.fr).
-	the Médiathèque, with unrestricted access to digitised drawings and posters,
-	the Espace Chercheur by appointment, to examine special collections (Tel.: +33 (0)1.71.19.32.67– archives@cinematheque.fr).

After viewing the material, users submit a loan application to the registrar, specifying the type of material requested, its title and press-mark, and, where applicable, request a reproduction (see the information form PRET2).
The CF reserves the right to approve, restrict or reject loan applications according to the following criteria:
-	the state of the material requested,
-	the period requested,
-	the conditions of exhibition, which the borrower guarantees by completing the attached information form,

Based on this selection, the registrar supplies the borrower with details of insurable value and possible linen-mounting and restoration work that may be carried out at the borrower’s expense. All conservation material used in relation to the loan had to be return by the borrower.
The material is loaned without frame : the borrower had to make and pay it, according to the method and materials recommandations of the CF.

The CF reserves the right to request a partnership from the borrower (communication counterpart on the location of exhibition, on advertising media, on all publication and a presentation of invitations) if the works demand represents more than 30% of the total works exhibited.

Once the borrower has accepted these terms and validated the final list, the registrar draws up the loan contract and the list of valued works to be signed by both parties.
A condition report is attached to the material on loan with an explanatory photocopy. This form is signed each time the material arrives at / leaves institutions and any observed change whatsoever in its condition is noted.
	
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Insurance
The borrower undertakes to take out insurance cover under the following terms:
-	all risks “nail to nail” (including transport),
-	specification of the periods covered (from the departure of the material from the CF to its return),
-	specification of the location where the material is to be exhibited,
-	total amount according to agreed values.
Material can only be loaned once the certificate of insurance is received.

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Conditions of exhibition
During the period of loan, the borrower guarantees compliance with required standards for the proper conservation and security of each work:
-	temperature 19° (+ or -1°) and relative humidity 50% (+ or – 5%),
-	light 50 lux : no direct natural light or any source of artificial light that might cause a rise in temperature,
-	no smoke,
-	premises supervised day and night.
Written records of ambient conditions of conservation must be kept and returned with the material at the end of the exhibition.
The borrower informs la CF of the planned means and methods of presentation.
It should be remembered that:
-	according to its format, the material is exhibited under Plexiglas fixed to the wall, or in sealed, locked display cases,
-	the material and its mounting (linen mounting, mat, etc.) must not be used for hanging and must not be modified in any way (trimming, cutting or reframing),
-	no item that might mark the material can be used (adhesive, drawing pin, spike, staple, paper clip, nylon thread or any other method of attachment),
-	personal borrower identification numbering must not be added to the material and CF numbering must not be removed.
The borrower undertakes to inform the CF as soon as possible of any damage suffered by the material and to take no action without the CF’s prior consent.
The CF reserves the right to verify compliance with these conditions of exhibition and withdraw material if it deems such action to be necessary.

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Transportation, customs, convoying
Transportation and packing costs are borne by the borrower.
The CF reserves the right to refuse the means of carriage proposed by the borrower if it should consider the conditions of security to be inadequate.
Material must never be sent by post or by train.
Material must be returned 1 month after the end of the exhibition at the latest.

For any foreign loan, carriage must be handled by a qualified art carrier, chosen subject to the approval of la CF. Temporary export and re-import are only possible after the issue of a temporary export certificate by the Ministry of Culture (the additional time required should be taken into account).
In addition, customs formalities for countries that are not part of the European Community are handled in a specific exhibition customs office by a Commissioner of Customs chosen by the borrower.

The CF also reserves the right to require convoying at the expense of the borrower (transport, accommodation, per diem and taxi if necessary) if it considers that the fragility and rarity of the material justifies this at the mounting and dismantling.

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Credits, designation, documentary evidence
The borrower must imperatively search for the authors / right-owners of material or their successors in order to seek their permission before it is used.
The CF declines any responsibility in relation to this obligation.
However, the CF will supply the borrower with any information it possesses on the origin of holdings.
The borrower undertakes to provide any documentary evidence related to the loan contract that The CF may require.
The borrower will have to thank in particular CF, his president and his director, on any catalog edited on the occasion of the exhibition.